Why Every Artist Needs a Flat File for Storing Artwork
After finishing a beautiful drawing or painting, have you ever wondered, “Where on earth am I going to keep this so it doesn’t get bent or messed up?” It’s a question many artists face, primarily if they work with more extensive papers or like to stock up on completed sketches. You might tuck pieces under a bed or lean them against, often leading to wrinkled corners or unwanted smudges.
A flat file solves these problems by giving you a safe, organized space to lay your artwork flat. In this post, we’ll explore the many reasons a flat file can make a difference in your art storage routine, and we’ll also share some tips on what to look for when shopping around.
Why Regular Storage Methods Don’t Cut It
Before we jump into the wonders of a flat file, let’s talk about standard storage methods that can be frustrating:
- Stacking on a Shelf: If you have a pile of papers or canvases on a shelf, the weight from the top pieces can leave marks on the ones below.
- Rolled in a Tube: Rolling can be handy for transporting art, but keeping them rolled for long periods can create strict curls to flatten later.
- Leaning Against a Wall: This might cause corners to bend or dust to collect along the edge.
- Plastic Sleeves in a Binder: This method works for smaller pieces, but anything more significant than the typical binder size won’t fit. You can also encounter static issues or slight surface damage.
While these methods might be okay for short-term storage, a flat-file gives you a permanent place to keep your artwork neat and protected. It can also help you reduce stress when dealing with multiple drawings or paintings.
The Basics of a Flat File
A flat file usually looks like a broad set of drawers that are shallow in depth. Each drawer can hold a spread of papers without folding or creasing them. Artists use these to keep drawings, prints, maps, or other large, flat items. Some models come with metal drawers, while others feature wooden materials. The size ranges vary quite a bit so that you can find options for big studio spaces or smaller home setups.
Typical Features
- Wide, Shallow Drawers: Great for storing large sheets without bending them.
- Metal or Wood Construction: Metal is often more industrial, while wood can look warmer and more traditional.
- Stackable Design: Many flat file units can be stacked, letting you add more drawers as your art collection grows.
- Label Holders: Some models have little slots on the front, allowing you to mark what’s inside each drawer for quick reference.
Top Reasons to Get a Flat File
Let’s break down the main perks of using a flat file:
- Protect Your Artwork: One of the biggest pros is that your pieces stay flat and dust-free. You’re less likely to end up with bent edges or random smudges.
- Stay Organized: You can sort your drawings or paintings by theme, date, or color palette. Labeling each drawer makes grabbing what you need at a glance easy.
- Save Time: Imagine how much faster you can locate a specific piece if each drawer is labeled—no more digging through stacks or tubes.
- Preserve Value: If you sell your work or keep an archive, storing it properly can help maintain its condition. Fewer scratches and folds mean your art stays looking fresh.
- Expand in the Future: As you create more pieces, you can add flat file drawers (if your chosen brand allows stacking). It’s a modular solution that can grow with your art journey.
Choosing the Right Size and Material
Picking a flat file can feel daunting if you’re unsure what size you need. Let’s examine two main points to consider: dimensions and material.
Dimensions
- Standard vs. Oversized: If you primarily work on standard 18x24-inch sheets, a flat file that accommodates 24x36 inches might be enough. For more significant projects, you’ll want to look at larger widths.
- Number of Drawers: Consider how many pieces you create in a month or year. If you’re prolific, you might want extra drawers immediately.
- Room Space: Don’t forget to measure your available floor or tabletop area. Some flat files can be vast and may not fit in smaller apartments unless you plan carefully.
Material
- Metal: Often found in more industrial or office-like settings. Metal can be sturdy and more straightforward to clean.
- Wood: Provides a classic look. However, if your environment is damp, it can be heavier and prone to humidity changes. A well-crafted wooden flat file can last long with minimal care.
Tips for Organizing Your Flat File
Once you have a flat file, how do you organize it effectively? Let’s look at some ideas:
- Group by Medium: Keep watercolors together, group oil sketches in another drawer, and place charcoal drawings elsewhere. This makes it easy to find pieces based on your medium of choice.
- Sort by Completion Date: If you like to track your growth over time, you can store older work in the bottom drawers and newer pieces near the top.
- Use Interleaving Paper: A thin sheet of acid-free paper between each artwork can shield them from rubbing against each other.
- Label Everything: Whether you print out labels or simply write on index cards, marking each drawer saves you from rummaging around.
A Quick Comparison
Below is a simple table comparing different storage methods to a flat file so you can see the upsides more clearly.
Method | Pros | Cons |
|---|---|---|
Rolling in a Tube | Easy for travel | It can leave curls or creases over time |
Leaning Against a Wall | Quick and simple setup | Risk of damage to corners or dust buildup |
Plastic Sleeves in Binder | Suitable for small or letter-size | Limited space, can’t store large artwork easily |
Flat File | Keeps art flat, easy to organize | It can be bulky; the initial cost can be higher |
Maintaining Your Flat File
Even though a flat file is pretty low-maintenance, there are a few small steps you can take to keep it in good shape:
- Clean Drawers Occasionally: Dust can build up, so give the inside of each drawer a quick wipe with a soft cloth now and then.
- Watch Humidity Levels: If your art is on paper, a damp environment can lead to mold or warping. A dehumidifier may help if you live in a humid climate.
- Use Archival Materials: Line drawers with acid-free paper or mat board for added protection if possible.
Where to Buy a Good Easel or Other Art Supplies
If you’re considering upgrading your art setup, you might also want a new easel or other supplies for your flat file. Blick Art Materials is a solid place to look. They offer many easels—from compact tabletop versions to large, sturdy floor models. Browsing their site can give you ideas for how to complete your art station. You might also find deals on brushes, paints, and sketchbooks while you’re at it. If you’re planning a full studio revamp, it’s worth checking out what they have.
How a Flat File Helps Different Kinds of Artists
Many think of flat files that only professional illustrators or archivists use. The reality is anyone who works on paper can benefit. Here’s a quick rundown of how various art forms might gain from this storage system:
- Watercolor Artists: Watercolor paper can be expensive, and leftover sheets are easier to manage when stored flat. Finished pieces can be kept away from direct light or accidental spills.
- Printmakers: Handmade or screen prints often need special care to avoid scuffs, so a flat-file keeps them stacked neatly in layers.
- Charcoal or Pastel Artists: Powdery mediums can smudge easily. Flat drawers with interleaving sheets help preserve details.
- Mixed Media Fans: If you work with collages or layered materials, storing them flat can help keep pieces from peeling or warping.
Questions to Ask Before You Buy
How Big Are My Usual Art Pieces?
If you mostly create small sketches, a smaller unit might do. But if you love large-scale drawings, measure your most significant piece so you pick a suitable size.
Where Will I Put It?
Consider whether you want it on wheels or plan to keep it in one place.
Do I Need Extras Like Locks?
Some flat files come with locks, which can be helpful if you’re worried about people going through your art without permission.
What’s My Budget?
Prices can vary. If you are willing to accept some wear and tear, you might find good deals on used flat files.
Final Thoughts
A flat file might feel like a big purchase if you’ve never used one, but it can be a fantastic asset for an artist at any stage. Instead of stuffing your drawings in random corners or leaving them prone to accidental damage, you’ll have a dedicated system that keeps your work safe, flat, and easy to sort. Over time, you might even surprise yourself with how much you appreciate opening a drawer and seeing all your pieces lined up, ready to be viewed or shared.
It’s not just about preserving your art; it’s also about boosting your creativity. When you’re not worried about where to place your newly finished piece, you can focus more on making art. Plus, a neat space often brings a sense of calm and encourages you to work on your craft more often. If you haven’t tried a flat-file yet, it might be time to consider bringing one into your creative space.
